Tuesday, August 29, 2017

Acrobat -- Mail Merge and Email


Direct purchase using PayPal ($99 per license)!

Update (29/08/2017): Yet another new feature added to this tool. It's now possible to flatten the copies of the merged files before they are sent out, so the users will receive a non-editable copy.
The new Email Settings dialog now looks like this:



Update (28/01/2015): A new feature and a new look for this tool! The Price is the same...

The new feature is the ability to merge all the records as a single PDF file. This means you can then easily print them out and send out by regular mail, for example.

The new look of the tool is more concise and easy to use. There are still two buttons, but they are now called: "Mail Merge" and "Mail Merge (To Single File)".

The new buttons (click to enlarge)

After clicking on the first one, for example, you're presented with this dialog window, where various settings can be set:


Clicking the second button causes this smaller window to appear:


Then you're prompted to select the input file and if you selected the option to email the generated files then the email settings window (see below) appears as well.

The files are then generated and saved. In the "single file" a file called merged.pdf is generated and saved in the same folder as the original PDF file.


Update (04/12/2014): A new feature added to this tool. You can now include not just text but also IMAGES in your merged files. Simply create a button field in your PDF and set its layout to "Icon Only" and then specify the file-path to the image in the input spreadsheet, and voila! The image is automatically imported into your file along with the other data.

Update: Now available, a free DEMO version of this tool which will process up to 3 items in a list, but does not contain the auto-email feature. You can download and try it from here.

Another new and powerful tool to make your PDF experience easier and more efficient.
This time, it's a PDF mail-merging tool. "Mail merging" is the production of multiple (and potentially large numbers of) documents from a single template form and a structured data source (Wikipedia). In this case the template is a PDF file with form fields and a plain-text or CSV file (which can be easily exported from an Excel spreadsheet).
The tool even offers the option to automatically email the merged files to the recipients (see below)!


How the tool works?
You start by setting up your input file and the empty PDF form (notice the column headers match the field names in the PDF):



If you have any questions regarding this tool, you can contact me directly.
(Click on "Read More" to see the rest of the post)

Tuesday, August 22, 2017

Acrobat -- Create TOC from Bookmarks


Direct purchase using PayPal ($75 only per license)!

A free demo version of this tool, which will process only the first 3 (sub-)bookmarks in the file and create a TOC from them, is now available. The full version has unlimited functionality, of course.

Special Offer: Since this tool is closely related to my other tool, Create Bookmarks from Titles, I'm now offering both scripts for a bargain price of just $99 (each one costs $75 on their own). Click here to purchase them both directly via PayPal.

Update: (22/08/2017):
I've improved the way the TOC is generated and included a brand new feature: It is now possible to maintain the style of the bookmarks in the TOC itself. This could be their text color or whether they are bold, italic, or both. The TOC will reflect these features, while still being clickable, just like before.
And this new feature is also available in the free demo version, if you want to test it out before purchasing the tool!


With this script you can generate a fully functional Table of Contents (TOC) for your PDF file, using just the bookmarks structure.
The script will analyze the bookmarks of your file and will add the newly created TOC where you specify, including working links to the pages the bookmarks link to.
It will even add an extra bookmark at the top of the list to itself.

Here's how it looks like in action:

The original file with the bookmarks tree on the left, and the tool's button on the right.
After we click the "Create Bookmarks from TOC" button, the TOC is generated.
We can then save it as a stand-alone file (without links), or embed it into the main file, with clickable links:


After we choose to insert the TOC into the file, it now looks like this (notice the "Contents" text is clickable, and also that the styling of the "Contents" and "Preface" bookmarks has been maintained in the TOC):

The same file, now with a clickable, stylized TOC


For more information about this tool you can contact me directly.

Thursday, August 3, 2017

Batch Watermark PDF Files (Standalone Tool)




Direct purchase using PayPal ($150 only per license)!
 
FREE DEMO version of the tool is available here.

Update (03/08/2017): A new feature added to this tool, by popular demand... It's now possible to select which pages to add the watermark to. The options are:
  • All pages
  • Odd Pages (1, 3, 5, 7, etc.)
  • Even pages (2, 4, 6, 8, etc.)
  • Custom range: You can specify the exact page numbers (or ranges).
    For example: "1-3, 5, 10, 21-57"
The demo version of the tool also includes this functionality, but it will only process the first 3 pages in the selected range.

The new application window now looks like this:



Update (18/03/2017): Yet more new features added to this tool! (and the price is the same...)
It is now possible to specify any rotation angle you wish for the watermark text, not just 0, 45, or -45 degrees.
Also, it's now possible to select the font used for your watermark, either Helvetica, Courier or Times-Roman.

The tool now looks like this:




Update (25/01/2017): Now it's possible to set the font size of the watermark directly in the tool (including the option for automatic font size).
I've also improved the mechanism that calculates the location of the watermark, so it works with landscape pages (or any other dimensions) just as well as with portrait ones.

Update (03/06/2014): Now available is a free demo version of this tool that you can try out before purchasing the full version. The demo version will process only one file at a time, and use only the first 3 items in the list for the watermarks, but it's fully functional beyond that.

This tool is very similar to my script that batch watermarks PDF files, but it is much more powerful. First of all, it is a standalone tool, so you don't need Acrobat to use it, and it can process many more files, and much faster, than a script. In addition, this tool can be used to automatically secure the files with a password to limit the users' ability to edit them. For example, let's say we want to watermark this movie script:
(click to enlarge)

So we run the tool and make our selections: the input file, the names list file (a simple text file), the output folder (where the watermarked copies will be saved), how the watermark text should look like, the file name pattern for the generated files, and whether or not we want to secure those files:

The tool's main window
 If we selected to encrypt the files this window will pop open:


And the results will look like this (this is just one of the files generated, of course):

(click to enlarge)

Notice the "(SECURED)" text in the title, which means the file can't be easily edited by the reader.

For more information about this tool, you can contact me directly.